Sira GEC digitises mail from end to end: registration, assignment, electronically signed reply, archiving for at least ten years. Then artificial intelligence finds any piece of information in your archives within seconds, citing its sources.
Each organisation defines its own organisation chart, approval circuits and filing plan, to suit its needs and without any development. The three pillars then share the same accounts and the same audit log; you can start with mail and switch on AI search later.
From the mail registry to the signed reply.
A compliant, controlled and verifiable archive.
Ask a question, get a sourced answer.
No more hours spent in registers and boxes. Anyone can ask a question; Sira GEC searches the archived mail they have access to, writes a short answer and cites every letter used. A sentence not supported by any source is flagged.
Three requests were received in 2025, all from regional directorates.
Two received a favourable reply signed by the Secretary General; the third was redirected to the 2026 programme.
The mail registry scans or imports the letter. The text is recognised automatically and a number is assigned.
DGB-CE-2026-000123The letter goes to the competent unit with a deadline. The reply is drafted, approved, then signed electronically.
DGB-CS-2026-000087The letter and its signed reply are filed together, with their retention rule and integrity fingerprint.
Full-text search or a question to the AI assistant: the information comes back with its sources, within seconds.
The organisation's official letterhead, a text editor, and a draft suggested by the AI and reviewed by the officer.
Time-stamped PAdES, certificates from a provider accredited in Senegal, smart card, token or remote signing.
Inside scanned documents, with filters by date, sender, department and status.
Mail received and sent, delays by department, processing and signing times.
Every access, approval and signature is recorded in a verifiable chain. Export for audits.
Organisation chart, approval circuits, deadlines, letter template and filing plan defined by each organisation. Several isolated organisations on one platform.
Four levels, from Public to Secret, restricting access on top of each person's role.
Usable on tablets and phones today. A field app with scanning and offline mode is on its way.
Sira GEC is installed on your servers or in Senegal's national sovereign cloud. No library, font or service is loaded from abroad, including for artificial intelligence.
| Requirement | Senegalese law | In Sira GEC |
|---|---|---|
| Signature and evidence | Law 2008-08 | Advanced signature, verifiable integrity, preserved evidence |
| Certification | Decree 2008-720 | Provider accredited in Senegal, configurable per organisation |
| Retention | Law 2008-08, art. 37 | 10 years minimum by default, retention per series |
| Public archives | Law 2006-19 | Filing plan, final disposition validated by the archivist |
| Personal data | Law 2008-12 (CDP) | Need-to-know access, accesses and questions logged |
| Hosting | Sovereign cloud | No dependency on any service outside the country |
The compliance of each deployment is validated with the organisation's legal counsel before going live.
Ministries, directorates-general, agencies and local authorities: mail for the minister's office and directorates, each with its own approval circuits.
Customer mail, contracts and official correspondence, signed, archived and found again within seconds.
Lawyers, notaries, consultants: confidential client files, tracked deadlines, archives searchable by AI.
This demonstration instance contains an entirely fictitious organisation, with its departments, officers, signatories and archivist. Register a letter, assign it, have the reply approved and signed, archive it, then query the archives.
Write to us: we will send you demonstration credentials.
Signatory and administrator accounts require an authenticator app on your phone.
From receipt to archive, switching roles: mail registry, head of department, officer, signatory, archivist.
Demonstration only: do not upload any real document. Data may be erased at any time. A real installation runs on the organisation's servers or in the national sovereign cloud.
A roll-out starts with one directorate or department, with its real mail and approval circuits, over three months. At the end, a quantified review decides what comes next.
A one-hour demonstration on your own cases: an incoming letter, its reply, its signature, its archiving, then a search in the archives.